Supplier Verification Policy

Supplier Verification Policy

Closed-beta legal boundary: Founder-prepared draft for closed-beta readiness. Lawyer/CA review required before paid/public production. PGI Hub has no approved live payments, GST invoicing, vendor payouts, escrow, public marketplace launch, automated supplier award, or production legal approval under this pack.

1. Master Overview and Boundary

This Supplier Verification Policy governs PGI labels and processes for vendor claim status, profile review, evidence-backed verification, certification checks, and supplier data confidence. It binds PGI operators, vendors, buyers, and implementation teams that display or rely on supplier labels.

No supplier, vendor, distributor, manufacturer, or service provider is PGI Verified unless a defined verification workflow has been completed and retained evidence supports the label. PGI does not guarantee supplier performance, quality, price, stock, lead time, tax treatment, delivery, certification validity, financial health, or legal compliance.

2. Operational Definitions

• Potential Supplier means a supplier candidate presented for buyer evaluation.
• PGI Researched means PGI compiled information from permitted research, public-source, third-party, provider/API, vendor, or buyer-supplied sources.
• Not Yet Claimed means no authorized vendor representative controls the profile.
• Claimed means an authorized representative has been allowed to manage the profile after a claim workflow.
• PGI Reviewed means PGI performed limited review of specified fields.
• PGI Verified means PGI completed defined verification checks with retained evidence.
• Verification Evidence means documents, public registries, business records, domain/email proof, certification evidence, or other retained proof used to support a label.

Platform Informational Inferences means outputs generated, derived, normalized, classified, ranked, estimated, compared, summarized, or otherwise presented by PGI using platform logic, user-provided data, vendor-provided data, public-source data, third-party data, provider/API data, AI-assisted analysis, rule-based logic, or internal procurement intelligence methods.

Platform Informational Inferences are not professional, engineering, legal, tax, logistics, insurance, customs, financial, or procurement advice. They are decision-support outputs only. The buyer, vendor, or contracting party remains exclusively responsible for independent validation before relying on such outputs for commercial, technical, legal, tax, logistics, compliance, or contractual decisions.

3. Verification Level Matrix

4. Verification Workflow Requirements

Verification workflows should define scope, evidence type, reviewer role, date, expiry/freshness rule, fields verified, unsupported fields, conflicts, and label outcome. Evidence must be retained in admin-restricted systems. A verification label should be revoked, downgraded, or re-reviewed when evidence expires, conflicts arise, vendor status changes, or misuse is detected.

5. Certification and Capability Claims

Certification claims such as ISO, GST registration, quality approvals, industry credentials, authorized distributor status, or technical capability must not be displayed as verified unless evidence exists. Vendor-submitted certification claims may be shown as vendor-submitted, unverified, expired, or under review.

Capability matches are supplier discovery signals, not engineering approvals. Buyers must validate whether the vendor can actually produce, supply, inspect, certify, or deliver the required item.

6. Buyer Reliance Boundary

Buyers must conduct independent supplier due diligence before final selection, purchase orders, contracts, quality approvals, safety-critical sourcing, tax treatment, import/export decisions, or logistics commitments. PGI labels are Platform Informational Inferences or evidence-backed status indicators within the defined scope only.

7. Operational Response

PGI may correct, downgrade, hide, suspend, remove, or reclassify supplier labels if evidence is missing, stale, disputed, inaccurate, fraudulent, misleading, unsupported, or inconsistent with PGI records. Vendor challenges and buyer complaints should route through support/grievance and vendor correction procedures.

8. Product UI and Acceptance Mapping

Related Documents

• vendor-terms
• vendor-data-policy
• contact-hidden-policy
• marketplace-labels-policy

Review Status

Founder-prepared draft. Lawyer/CA review required before paid/public production.

Paid/public production readiness: Not approved. Lawyer/CA/payment-provider/founder review required.